Public practical guideInvoice-to-field mappingAI-readable instructions
How to enter a manual electricity or gas factor
Some countries or country-year combinations do not have built-in defaults. The company can still create a report, but any reported electricity or gas activity must be backed by a documented manual factor.
Use this when the tool has no default factor for the selected country or year. Enter a documented factor, add a source note, and avoid estimated or price-based values.
Exact mapping
What to extract and where it goes
Look for
- Documented market-based electricity factor from a supplier disclosure, GO-backed contract, or I-REC style evidence
- Documented gas factor from an engineering, supplier, or policy source that the user can retain as evidence
- A short source note the user can paste into Factor source / note
Enter into
- Market-based factor override (optional)
- Factor source / note (optional)
- Natural gas factor override (optional)
Unit
kgCO2e/kWh
If missing
If no documented factor is available, the user should keep the related activity at 0 (or set it back to 0) until the factor can be supported.
Do not use
- Estimated factor inferred from total price in EUR
- A guessed benchmark without documentation
- A copied number with no source note or evidence trail
Visual mapping
Find the line on the document, then place it in the right field
This is the exact behavior we want from both users and assistants: identify the operational quantity, ignore the money amount, and map the quantity into the matching field.
Example factor documentation
Country
Singapore
Electricity factor
0.408 kgCO2e/kWh
Documentation basis
Supplier-specific market-based disclosure / certificate-backed contract
Annual electricity spend
18,940 EUR
Undocumented estimate
Not acceptable
→
Enter into the form
Market-based factor override (optional)
0.408
Factor source / note (optional)
Supplier disclosure 2025 / GO-backed contract
Natural gas factor override (optional)
0.185
Rule
If the default is unavailable, use a documented factor plus a source note — or keep the activity at 0.
For electricity and gas, a manual factor is only required when the related activity is reported and no valid built-in default is available.
Recommended workflow
How to use this category correctly
Step 1
Check whether the selected country or country-year has a built-in default factor. If the form says no default is available, switch to manual factor logic.
Step 2
Collect a documented factor the user can defend, such as a supplier disclosure, GO-backed evidence, I-REC style documentation, or an engineering source.
Step 3
Enter the factor into the matching override field using kgCO2e/kWh.
Step 4
Paste a short, specific source note into Factor source / note so the report keeps the evidence trail visible.
Step 5
If the factor cannot be documented, keep the related electricity or gas activity at 0 until the user has a defensible source.
Assistant prompt support
How an assistant should guide the user in this category
Tell the user they can still use the tool even if the country is outside the default list.
Ask for a documented factor source before telling the user to fill the override field.
Map the documented factor into the correct override field in kgCO2e/kWh.
Tell the user to add a clear source note, not just a generic label.
If no documented factor exists, instruct the user to keep the related activity at 0.
Structured FAQ
Questions an agent or user might still ask
Can a company in Singapore still create a report here?
Yes. The country field accepts typed values such as Singapore. If electricity or gas is reported and no built-in default exists, the user must enter a documented manual factor and a source note.
What if I have consumption data but no documented factor?
Do not guess the factor. The defensible fallback is to keep that activity at 0 until a documented factor source is available.